Meal prep software, built by the operator who ran it
Meal prep software for a daily diet-catering kitchen, already built and run to a record month.
Win and keep more customers, then run the whole operation on one system: a branded storefront and subscriptions, menus and food cost, dawn production, deliveries and payments. One founder used it to grow a brand to $203,956 by its fourth month.
The demo is 30 minutes, with the founder, on your own numbers. No pitch, no obligation.
Already running a kitchen? The demo is for you. Just starting out, no kitchen yet? Start with the Playbook →
What it is
A daily meal-prep business is really six businesses in one
Flambia System runs all six from one screen: the menu engine, dawn production, purchasing, deliveries, subscriptions and payments, and the customer win-back that decides whether you grow.
HardestCustomersWin them, then keep them from drifting away after three weeks. This is the one that decides whether you grow.
Menus & nutritionHit everyone's calories and macros, dodge their allergies, never repeat inside a week, and still hold food cost.
Cooking & packingTurn the menu into cooking sheets, packing, sorting and labels, correctly, before dawn, every day.
Buying & stockOrder the right amount so nothing rots and nothing runs out, and always know what is on the shelf.
DeliveryEvery bag to the right door, in the right window, every morning.
MoneyRecurring payments, invoices, VAT, and the failed cards you chase.
The reframe
You don't have to build any of this. It is already built, by an operator who ran a meal-prep kitchen to a $203,956 month.
Proof: it is real, and it paid
Built by an operator, not a software company.
Cebulka cooked up to ~2,000 prepaid meal-sets a day — about 10,000 meals — out of one kitchen. Every feature here exists because a real shift demanded it that morning.
Built, run and sold, all three.Cebulka reached a $203,956 month
How the whole system works, one customer at a time
Follow one customer from first order to repeat, and watch the system do every job.
Each stop is a real screen from the live platform — tap any to read it full size.
1/12Order in four taps
1
They find you and order, in four taps on mobile
Customer
A branded storefront on your own domain, with calorie-personalised ordering, so the customer belongs to you, not a marketplace. Ordering is four simple steps on mobile: check the delivery area, pick a diet and calories, choose the delivery days, create an account and pay. Server-side tracking is built in from the start (Meta CAPI, TikTok, GA4, a Klaviyo feed and UTM capture), so the ads you run to win them finally see what actually converts.
Storefront — Daily menu
A personalised daily menu: every dish with a photo, its macros, allergen tags and price, ordered in four taps, and any meal is swappable.
Prices on these demo screens are in US dollars, converted from the brand's złoty at that month's rate (~4:1). The premium 5,000-kcal tier is shown, so the per-day figure sits at the high end.
2
A plate they cannot eat never reaches them
Customer
At the diet step the customer ticks what they cannot eat (no meat, fish, dairy, lactose or gluten, or single ingredients they want gone). That becomes a hard pre-filter, so a dish that breaks their rule is never even offered, for this order or any future one.
The relief: no binned meals, no "this had mushrooms in it" refund, no trust lost.
Storefront — Choose exclusions
Choose exclusions: the customer's own restrictions become a hard rule the menu engine obeys for every future plan.
3
They subscribe, prepay, and bring a friend
Customer
A prepaid balance and recurring card billing mean the customer never has to remember to top up; they simply keep ordering. From one account they can order for a partner or the whole household, each person on their own plan, and add extras like juices and shots, so the basket grows. A happy customer shares a referral code, and the loyalty engine tracks who they bring in.
The payoff: a bigger order today, and a warm new customer tomorrow, both on autopilot.
Recurring card top-up & referrals
4
They run the whole subscription from the app
Customer
Customers manage the subscription from a real native app, the Flambia Food app, with two-way Apple Health and Google Fit sync. They rate every dish they eat, so you learn which recipes to keep, fix or drop, on data rather than a guess.
The payoff: customers run their own accounts from their phone, and your phone goes quiet.
The Flambia Food app
5
You keep them, and win back the ones who drift
Customer
Recent payers stay on their price through price cohorts; the rest drop to a default cohort. The same engine spots customers who have gone quiet, sorts them by how recently they ordered, and runs a bonus-driven return sequence, tracking who comes back. A leaky bucket caps you no matter how good the food is, so this stop is the one that decides whether you grow.
The payoff: you keep the customers you already paid to win, and revive the ones who slipped away.
Flambia System — Price cohorts
Price cohorts hold the full customer book of 11,399 accounts; recent payers keep their price, and the same engine feeds the win-back sequence.
6
Menu planning that hits everyone's macros, automatically
You
An optimiser composes the rotating menu under hard macro bounds, a price cap and a no-repeat-within-7-days rule. Calorie personalisation runs per person, several people to one account, each with their own taste profile. Open any dish and the maths is already done: every ingredient portioned and scaled across all meal sizes, with calories, macros and food cost on toggles, and the system flags any dish that breaks your cost target, so margin is built into the recipe, not checked after.
The result: variety and margin hold themselves, far past what a human planner could juggle.
40+ ready diet plans, out of the box
Weight-lossOfficeFamilyDiabeticVeganVegetarianGluten-freeDairy-freeEgg-freeFish-freeMeat-freeOrganicPregnancyHashimotoTourist+ 25 more
Flambia System — Inside a dish: food cost, macros, scaling
Open any dish and the maths is already done: every ingredient portioned and scaled across all meal sizes, with calories, macros and food cost on toggles. Set a target and the system flags any dish that breaks it.
7
Lock the day's orders, and every production sheet prints itself
You
Lock the day and the system generates the whole production pack from confirmed orders: shopping, cooking, sorting, packing, bag and label sheets, 26 report types in all. A 7-day demand forecast lets you cook to expected volume rather than instinct. Labels print with macros, allergens and a scannable code, and a rack-to-order scanner verifies each bag. Every report opens on a tablet, on mobile, or as a print-out for the line.
What you keep: the team follows a printed plan instead of guessing, errors drop, margin holds.
Report — Shopping list
One of 26 report types: the shopping list, built from the day's confirmed orders down to ingredient, quantity and supplier. Cooking, sorting, packing, labels and transport all print the same way.
8
Buy exactly what you need — nothing rots, nothing runs out
You
The shopping list builds itself from the day's recipes, down to edible portions. A full warehouse tracks stock in and out with batch tracking, a food-waste log and corrections, so an order counts exactly what you already hold, and a supplier directory ties every purchase to a known source.
Net effect: waste leaves the bin and returns to margin, and ordering stops being a gamble.
Flambia System — Purchasing register
2,040 shopping lists on record, each with its total purchase cost, built straight from confirmed orders.
9
Every bag reaches the right door
You
Addresses are validated and geocoded, with delivery zones and address blocking that catch a bad drop before the van leaves. Once the day is locked, a per-address delivery report (name, address, intercom, window, phone, zone, courier) is built and emailed to each courier company. It hands the locked day's deliveries to your courier as a ready sheet; the route order stays with the people who know the streets.
The relief: no hand-built address sheet, ever again.
Report — Transport manifest
Transport manifest: every address, window and intercom, emailed to each courier once the day is locked. hand-off only, not route optimisation
10
You get paid before you cook
You
Subscriptions run on a prepaid balance and recurring card billing, with per-brand payment methods, VAT invoices and receipts in one or several currencies, a fiscal report, and admin refunds. You cook to a confirmed, prepaid book rather than hoping the card clears.
The payoff: you see each customer's lifetime value, finance and bookkeeping in a single export.
11
Run several brands from one kitchen
You
Every brand is a separate tenant with its own domain, branding, language, currency, payments and invoices, fully walled off, yet able to share one dish library and one production run. Drop in your logo and two brand colours and the system checks they are legible before a customer ever sees them.
One kitchen carries many brands, sharing cost while keeping separate identities.
Flambia System — Per-brand branding
Per-brand identity: drop in your logo and two brand colours (here on a neutral "Demo Kitchen" tenant), and the system checks they are legible before customers ever see them.
12
The loop pays for itself
Round again
Back to the top. With retention holding, referrals coming in, and clean tracking making each acquisition cheaper, the next customer costs less to win than the last. That is the loop: a stranger becomes a subscriber, a subscriber becomes a delivered breakfast, and a delivered breakfast funds the next stranger.
More than software: a partner in growing the business.
You don't get a login and a goodbye. We set the system up with you and keep helping after you go live — your first customers, kitchen setup, pricing, food cost — because we ran it ourselves, to that record month. The demo is where it starts.
The desk
The operator, holding the day's real production numbers.
The stove
The kitchen that cleared $203,956 in a month.
The real packing line: the same printed pack, weighed, sealed, sorted and bagged.
$203,956
best month, one kitchen
40+
ready diet plans
1,677
production runs on record
2,040
shopping lists built
11,399
customer accounts on the books
🚀
Deployed with youSet up and launched beside you by the operator who ran it.
🔧
Equipment & processesWhat to buy and how to set up the line, learned the hard way.
📢
Marketing & first customersHow to win your first buyers and keep them coming back.
🤝
A community of operatorsPeople building the same business, sharing what works.
Questions, answered straight
Common questions
What is Flambia System?
It is the complete meal prep software for a daily diet-catering business: the menu engine, production paperwork, purchasing and warehouse, deliveries, prepaid subscriptions, payments and customer retention, in one platform. It was built and run by the operator who scaled three food brands, one of them to a $203,956 month.
What does it actually do?
It runs the whole loop: a branded storefront with calorie-personalised ordering, a menu optimiser that holds macros and a price cap with no repeats inside a week, 26 auto-generated production reports, a self-building shopping list and warehouse, geocoded delivery manifests emailed to your courier, prepaid balances with recurring billing and VAT invoices, multi-brand white-label storefronts, and a customer win-back engine.
Is it self-serve, or do you set it up with me?
We set it up with you. Flambia System is deployed alongside you by the operator who ran it, so you go live on a system that already works, not a box of parts. The demo is the first working session: we look at your numbers, map the rollout, and plan it together.
How much does it cost?
It is priced individually. What you switch on differs from operator to operator, which modules, how big the rollout, how much staff training, so we scope it with you on the demo and quote it there, rather than a one-size sticker.
Just starting out, with no kitchen yet? The Prepaid Meal-Prep Playbook is a low-cost first step at $197: the Playbook itself, a profitability calculator, and a kickstart call.
Who is it for?
Operators running, or seriously planning, a daily meal-prep and diet-catering business: a kitchen that delivers personalised meals on a prepaid subscription. It fits a caterer adding a meal-prep line to idle kitchen hours just as well as a meal-prep brand outgrowing spreadsheets.
How fast can I launch?
Faster than building it yourself, because the platform already exists and we set it up with you. The exact timeline depends on your menu, your brands and your delivery area, which we map on the demo.
Does it work with my brand and my own website?
Yes. Each brand runs as its own white-label storefront on your own domain, with its own branding, language, currency, payment methods and invoices. One kitchen can carry several brands, sharing the dish library and a single production run.
Which markets, languages and currencies does it support?
It runs multi-language and multi-currency, per brand, so it works across English-speaking and other markets. We will walk through your market and currency setup on the demo.
You will see the real system, running on your own numbers, before you commit to anything. Built and run by an operator who did the job, with no lock-in: you keep your data and your brand.
The 15 people who'll buy your meal prep, and exactly where each one is standing.
You can already cook. The only thing between you and your first paying customer is knowing which 15 groups pay for this, and which one you already have a warm way into. I mapped all fifteen. It's yours, free.
Thanks. The 15 groups are on their way to your inbox.
